CaterBid: Catering Quotes

CaterBid helps event and private catering crews build modular catering quotes on site—then share a branded PDF estimate without waiting for Wi‑Fi. Price by guest, platter, hour, serving, or flat fee. Use headcount portion, on-site staffing, and dietary scale tools before you finalize the proposal. Keep venue photos for your crew (they stay out of the customer PDF). Track follow-ups on an in-app calendar with optional reminders. WHO IT’S FOR Event caterers, private chefs, and small catering teams who quote at the venue, kitchen, or client walkthrough—not from a desktop spreadsheet later. KEY FEATURES • Modular catering quote builder with catering-specific units and service chips • Field tools: headcount portions, on-site staffing ratios, dietary scale • Branded PDF estimates with company logo, contact details, and PDF themes • Offline-first quotes stored on your device for field use • Venue / setup photo references for your team (omitted from the customer PDF) • Calendar for site visits and events, with ICS or Google Calendar export • Optional local reminders for drafts, unsent quotes, expirations, and appointments • Dashboard pipeline: open drafts, needs-action follow-ups, conversion snapshot • Profile defaults for rates, services, payment types, and schedule notes HOW A TYPICAL QUOTE WORKS 1. Set guest count and add line items (entrées, platters, staff hours, fees). 2. Run staffing or dietary tools and add results into the quote. 3. Attach setup photos for your crew, set valid-until, and generate a branded PDF. 4. Share the estimate, mark it sent, and schedule the event on the calendar. OFFLINE WHEN IT MATTERS Quotes, photos, and appointments live on device so you can finish an estimate in a basement kitchen, tented venue, or rural site with weak signal. PREMIUM (OPTIONAL) Upgrade for ad-free quoting, unlimited PDF exports, more job photos, service-mix insights, and cleaner customer PDFs (no “Made with CaterBid” footer; hide or customize rates). Free tier includes ads and a monthly PDF export allowance for unique quotes. WHY CATERBID Generic invoice apps don’t speak catering units. CaterBid is built around headcount, menu complexity, dietary needs, and on-site staffing—so your catering proposal matches how you actually price events.

Calendar follow-ups for site visits and events, optional local reminders (quiet hours), PDF themes, clearer pipeline on the dashboard, and smoother branded PDF sharing from the field.