PassFlow AI: Studio Management

Your logo. Your design. Your studio. Start with members and check-in; add booking and instructor pay calculations when needed. New studio? Choose “Create my studio”. Select booking or instructor payroll only when needed; add them later. Core features: 2 months (60 days) free, included in your first-year term. Members and instructors use their studio link. Key features - Fast member check-in and visit history - Class booking, schedules, and instructor assignment - Memberships, class packs, expiry dates, and payment records - Admin dashboard and operating reports - Separate views for members, instructors, and admins - Multi-location and multi-studio settings - Localized language, date, time, and currency formats - Pay calculation and payslip - Compare your two photos - Your logo. Your design. Does intake connect to member registration? Studios using intake forms can collect applications and signatures on tablet, admin and instructor screens. Owner approval registers the pass and sales record together; intake answers remain available in member details. How do weekly allowances and opening offers work? Each product can use total sessions or weekly or daily allowances. Unused weekly and daily allowances do not roll over. Regular and opening-offer prices can be separate products; editing prices does not automatically change existing passes. Can instructor schedules and pay be managed together? Assign instructors to classes and distinguish them by color and name on mobile timetables. Class records and configured pay rules produce estimates for owner review and approval. Actual bank transfers remain separate. Can the design be tailored to our studio? Make the app look like your studio, with your logo and the design you like. Start with the features you need. We can discuss extra changes together. Members, instructors, owners and check-in tablets use the same studio design. We explain what we can change, the cost and how long it will take before we start. Can add-on classes and included benefits be managed? Register a main pass, add-on classes and benefits included with private lessons together. Each benefit keeps its own dates, sessions and eligible classes; attendance uses the matching benefit. Products and operating rules are configured per studio. Studios using intake forms can collect an app signature or sign on paper. Member details can also be registered without a signature. Photo comparison and optional AI Studio-enabled photos, with consent. Simple capture: a grid backdrop or quick photo. AI-guided capture: screen grid, previous photo and on-device framing, without a backdrop. Compare either later side by side, with a slider or overlay. Optional comparison AI is not precise body measurement or diagnosis. Demo photos are fictional. Can you help move my existing members? We help move member details, classes left and expiry dates from your current file. We agree what to move and the cost first. For the first chat, send an empty template or a sample with names and contacts removed. Can I set different instructor pay rates? Set pay per class, per hour, by attendance or as a fixed monthly amount. The app calculates pay from class records for you to check. It does not send bank transfers. Ask us about special rates or tax requirements. PassFlow AI is built for yoga, Pilates, gym, fitness, dance, wellness, and boutique studios, golf, swimming, climbing, Zumba, martial arts, and meditation studios. Members check in at a tablet kiosk with their phone-number PIN or QR code. Access control and automatic doors require compatible equipment and on-site setup checks. Feature availability can vary by country, device, studio settings, and connected service support. Store translations do not add app UI languages. The app supports 13 UI languages; choose English if yours is unavailable. Screenshots show actual supported-language screens.

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